How to Make a Garment Inspection Report – Simple & Advanced Methods
How to Make a Garment Inspection Report – Simple & Advanced Methods
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| "Garment Inspection Made Easy: Simple & Advanced Methods Explained!" |
A Garment Inspection Report records inspection findings, defect levels, and final acceptance or rejection decisions. Below are two methods:
1. Simple Method (Basic Report)
Best for small factories, startups, or quick inspections.
Report Format:
✅ Basic Order Information
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Factory Name:
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Buyer Name:
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Style Number:
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Order Quantity:
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Sample Size:
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Inspection Date:
✅ Defect Classification
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Critical Defects: __
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Major Defects: __
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Minor Defects: __
✅ Inspection Findings
| Checkpoints | Pass/Fail | Comments |
|---|---|---|
| Fabric Quality | Pass | No major issues |
| Stitching | Fail | Open seam found |
| Measurements | Pass | Within tolerance |
| Labeling | Pass | Correct labels attached |
| Packing & Carton | Pass | Cartons properly sealed |
✅ Final Decision
✅ Pass / ❌ Fail
✅ Inspector’s Signature
📌 When to Use?
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Small quantity orders
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Quick factory checks
2. Advanced Method (Detailed Report with AQL & Data Analysis)
Best for bulk production, buyers, or international shipments.
Report Format:
✅ 1. Order & Inspection Details
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Factory Name: ___
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Buyer Name: ___
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Order Quantity: ___
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Sample Size (AQL-based): ___
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PO Number: ___
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Production Date: ___
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Inspection Date: ___
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Inspector Name: ___
✅ 2. AQL Inspection Sampling Plan
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Lot Size: 1,000 pieces
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Sample Size: 80 pieces
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Acceptance Level: Accept = 5 defects / Reject = 6 defects
✅ 3. Inspection Checklist & Results
| Inspection Area | Defect Type | Pass/Fail | Defect Count |
|---|---|---|---|
| Fabric & Color | Shade variation | Pass | 2 |
| Stitching | Open seam | Fail | 3 |
| Measurement | Length deviation | Fail | 1 |
| Accessories | Broken button | Pass | 1 |
| Printing/Embroidery | Misalignment | Pass | 0 |
| Packing & Labeling | Wrong barcode | Pass | 1 |
✅ 4. Defect Summary
| Defect Type | Critical | Major | Minor |
|---|---|---|---|
| Total Defects | 0 | 5 | 2 |
✅ 5. Final Decision
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❌ Reject (Defects exceeded AQL limit)
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Corrective Action Required: Factory to rework and re-inspect
✅ 6. Inspector’s Signature & Approval
📌 When to Use?
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Large export orders
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Buyer audits
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High-value garments
Which One Should You Use?
✅ Use the Simple Method (Basic Report) if:
✔ You are doing a quick inspection for small orders.
✔ You need basic defect classification without detailed AQL analysis.
✔ You want a fast, easy-to-read report for internal use.
✔ Your buyers don’t require a strict AQL-based report.
✅ Use the Advanced Method (Detailed AQL Report) if:
✔ You are inspecting large orders for export.
✔ Your buyers require AQL-based sampling and detailed defect analysis.
✔ You need to track multiple defect types and corrective actions.
✔ The factory must rework and submit re-inspection reports.
📌 Best Choice?
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For small factories, startups, or quick factory checks → Simple Report.
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For bulk orders, international shipments, and quality audits → Advanced Report.
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