Logistics Coordinator Job Description

Job Title: Logistics Coordinator

Department: Logistics and Shipping

Reports To: Logistics Manager

Job Summary:

The Logistics Coordinator is responsible for ensuring the smooth and efficient movement of goods from suppliers to the factory and from the factory to customers. 

This role involves coordinating and managing all aspects of logistics operations, including transportation, warehousing, inventory management, and documentation. 

The Logistics Coordinator will work closely with suppliers, freight carriers, and internal departments to ensure timely delivery and distribution of materials and finished products.

Key Responsibilities:

1. Transportation Coordination

• Arrange and monitor the transportation of goods, ensuring timely and cost-effective delivery.
• Select and negotiate with carriers and freight forwarders to secure the best rates and services.
• Plan and optimize delivery routes and schedules.

• Monitor and maintain inventory levels of raw materials and finished goods.
• Coordinate with the procurement and production departments to forecast and plan inventory needs.
• Conduct regular inventory audits and reconciliations to ensure accuracy.

• Organize and manage warehouse space for optimal storage and efficient retrieval of goods.
• Ensure proper handling and storage of materials to prevent damage and deterioration.
• Implement and maintain warehouse management systems.

• Coordinate the picking, packing, and shipping of orders to customers.
• Ensure all orders are accurately documented and labeled.
• Track and trace shipments to provide status updates to customers and internal departments.

5. Documentation and Compliance

• Prepare and manage shipping documentation, including bills of lading, packing lists, and customs forms.
• Ensure compliance with local and international shipping regulations and requirements.
• Maintain accurate records of all logistics activities.

• Communicate with suppliers to ensure timely delivery of materials.
• Resolve any issues related to delayed or incorrect shipments.
• Liaise with customers to provide delivery updates and address any shipping-related concerns.

• Track key performance indicators (KPIs) such as delivery times, shipping costs, and inventory accuracy.
• Prepare and submit regular reports on logistics performance and areas for improvement.
• Identify and implement process improvements to enhance logistics efficiency.

• Identify potential risks in the logistics process and develop contingency plans.
• Address and resolve any logistical issues or disruptions promptly.

Education and Experience

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Proven experience in logistics, supply chain management, or a related role.

• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficiency in logistics software and Microsoft Office Suite.
• Knowledge of local and international shipping regulations and customs procedures.
• Ability to work well under pressure and meet tight deadlines.

• Attention to detail and high level of accuracy.
• Problem-solving and critical-thinking skills.
• Strong team player with a collaborative attitude.
• Flexibility and adaptability to changing priorities and demands.

• Primarily office-based with regular visits to warehouses and production areas.
• May require occasional travel to meet with suppliers or oversee shipments.

• Competitive salary based on experience.
• Benefits package including health insurance, retirement plans, and paid time off.

Interested candidates should submit a resume and cover letter outlining their qualifications and experience.